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Note:
You can also add items on the fly when
creating an invoice or when purchasing items. Just click |
Items are the things you use when invoicing your customers, like products, services, and other charges—anything you want to add to a customer invoice/quote. Items are stored in the Items List. You can add new products and services you sell to your Items List.
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|
Note:
You can also add items on the fly when
creating an invoice or when purchasing items. Just click |
To add a new item:
Click the Items tab to open the Items List.
Click the New Item button in the sidebar.
Type a name for the item. The item name must be unique.
Leave the Active checkbox checked. If you uncheck it, the item will not be available to choose on a quote or invoice.
(Optional) Add an item description.
For example, if you are selling a kit, you could describe exactly what the kit includes.
Enter the price of the item (or for one unit of the item, if you are using units).
For example, if you provide a service and charge by the hour, enter the price per hour.
If you want to track units, enter the unit.
Tracking units is optional, but could be useful if you sell an item in more than one unit. For example, suppose you sell staples by the box and by the case. By assigning units, you can select the appropriate item on an invoice. More on units
The unit is not used to calculate totals, only to modify the quantity, so assigning units is optional. But units can help you track items in terms of how you sell them. For example, suppose you sell staples by the box and by the case. You could set up two items for the staples: one for staples by the box and another for staples by the case. On an invoice, you could select the staples by the box and enter a quantity of 12, or you could select the item that corresponds to the case (which in this example is a case of 12 boxes) and enter a quantity of 1.
If you sell services, you might bill by the hour and the project. In this case, you could set up two items: one for your time by the hour with your price being your hourly rate and the unit being hour, and another for projects with the price being $0.00 (so you can change it per project) and the unit being project.
Select whether or not this item is taxable. A checkmark in the box indicates that it is taxable.
When you enter a taxable item on an invoice, WorkingPoint calculates the tax based on the customer’s zip code. If no zip code is provided, WorkingPoint uses the zip code of your business as recorded in Settings. If no zip is on record for your customer or your business, WorkingPoint cannot calculate the tax for you.
Choose the account you want to use to track the revenue from the sale of this item.
If this is an item you keep in stock and you have quantity on hand to sell of this item when you set it up, check the "Add inventory for this item" checkbox. More on adding inventory
In the Qty to Add field, enter the quantity you currently have on hand.
In the Cost Per Unit field, enter the cost to you for each unit.
This is the amount it cost you to purchase the item per unit.
Select the date.
Choose the account you want to use to track any inventory adjustments for this item.
If you are initially setting up your account, you would probably choose the Opening Balance Equity account, since you are establishing the value of your inventory at the time of setup.
After initial setup, choose the account that best represents the reason for the adjustment. You might want to create a new COS account to track inventory adjustments.
(Optional) In the memo field, add a note.
Click Save Item.
Entering more items? Click the New Item button at the top of the item you just created.
by the item search field on the form.