Importing transactions from your credit card provider*

After you have connected your financial institution account to your WorkingPoint credit card account, you can import transactions from your credit card provider directly into WorkingPoint to save time and cut down on common data entry errors.

To import transactions from your credit card provider:

1. Go to the Accounts List and then from the right hand sidebar, under Financial Institution Connection, click Import Transactions.

All of the financial institution transactions that are available for import or matching to your credit card account activity in WorkingPoint will be displayed. If this is your first import, we'll bring over transactions from as far back as we can (typically 90 days or so). Going forward, each time you import we'll show you all of the new transactions dating back to your last import, along with previous transactions you either chose to "import later" or just didn't get to.

2. Review the credit card transaction details.
   For each transaction your credit card provider reports, you'll see the following details:

• Date - This is the date the transaction was reported to the credit card company and the date the transaction will be recorded in your account when imported. If matched, the transaction date remains the date you entered the transaction into your account.

• Amount - This is the amount of the transaction. WorkingPoint uses the amount to locate other transactions to match to. If importing, you can record a new transaction in WorkingPoint for this amount.

• Description - This is the details the credit card company has on your transaction, including, the type of transaction (Charge, Credit, Payments, etc.), the name of the vendor, financial institution transaction numbers or approval codes.

• In and Out Icons - These icons help you spot whether money is going into the account(Credits or Payments) or going out of the account(Charges).

3. Indicate how you'd like to handle it: Import it, Match it or Don't Import.  

• Importing transactions
  WorkingPoint will display one or more forms for recording the transaction, based on its characteristics. The one that we think is the best fit will be displayed first with the others accessible via tabs on the left side of the form. If none of the options that we present are appropriate, click more options to select from all the possible transaction types. By importing a transaction, you are creating a new transaction in WorkingPoint.

To import a transaction:

1. Choose the tab to display the form you would like to use to record the transaction. Transaction Type Options

   Money going out - These forms appear for all transactions that increase your credit card bill as a result of charging on the account.

   Transaction Type	When to Use	Notes
   New Credit Card Charge	Use this form when you want to record a new credit card charge. This form will increase the amount owed to you credit card account.	Choose the bookkeeping account that best describes your purchase. If you bought inventory, choose the items you purchased, quantity, and cost to ensure accurate inventory counts.
   Bill Payment	Use this form to record a payment you made on a bill that is already recorded in WorkingPoint. We'll show you all the bills that match the amount of the transaction but you can also search all bills.	WorkingPoint will try to match your payment amount to the bills with the same balance. Select the one that matches or search for open bills by vendor and select from the new list provided.

   Money coming in - These forms appear for all transactions that reduce your credit card bill due to paying on the account.

   Transaction Type	When to Use	Notes
   New Credit Card Payment	Use this form to record a payment you made to your credit card provider to pay down your account balance.	Be sure to choose the bank account that you made the payment from. If you don't manage the credit card account in WorkingPoint, choose more options to select another transaction type.
   New Credit Card Credit	Use this form to record a credit you received from your credit card provider or vendor.	Be sure to choose the bookkeeping account that best describes what the credit is for.

2. WorkingPoint will auto-fill as much of the form as possible based on the transaction details provided by the credit card provider. Enter any additional information you would like to add to the transaction, such as:

• If the transaction total is for more than one bookkeeping account, click Add Line to unlock the transaction amount, choose more bookkeeping accounts and distribute the amount to all accounts.

• If the transaction involves an inventory purchase, check the "This purchase contains items to add to inventory" checkbox and select the inventory item, the quantity purchases, cost per unit and verify the amount. You may need to clear the bookkeeping account total above to complete the import.

• If the payee or payor is saved in your Contacts List, WorkingPoint will auto-suggest a match for you. If the contact is not in your list, we'll save the information as part of the transaction.

• Add a Memo or Note.

3. Click Import.

• Matching transactions
  If the amount of a transaction matches the amount of one you already have in WorkingPoint, we'll give you the option to “match” the financial institution transaction with the one you have in WorkingPoint instead of import it, so you don't end up with duplicates.

To match a transaction:

1. From the Match Transaction tab, locate the transaction recorded in WorkingPoint you want to match the credit card transaction to. If you need more information about a transaction to confirm it's the one to match, click the Transaction link to view more details.

2. Click Match.

• Don't Import
  Not sure if you want to import a transaction or sure you don't want to? Click the Don't Import tab and you'll be given options to:

• Import Later - Click this link and WorkingPoint will save the transaction until the next time you want to import.

• Never Import - Click this link if you don't ever want to import it into WorkingPoint and we'll remove it from the Import Transactions List permanently.

4. Once a transaction has been imported, matched, deferred or removed, the transaction will disappear from the Import Transactions page, so you can move on to the next transaction. When the list is clear, you have completed importing all current transactions.

*Access to this feature may depend on your account plan. Log into your WorkingPoint account and click "Account" (in the upper right hand corner), then "Change account plan" to view your plan details.

Related Topics

About banking integration

How do I connect to a financial institution?

How do I delete a transaction?

How do I edit a transaction?

How do I import transactions from my bank?

How do I remove a connection to a financial institution?

How do I update my financial institution balances?

How do I view the balance of my bank and credit card accounts?

Troubleshooting banking integration